Paperless Office in Dallas

Here’s How Going Paperless Can Help Your Business

Let us help you make a well-informed decision. Use this checklist before you encounter the pitfalls associated with converting to a paperless office.  

• Digital documents are easier to use
  
  If it takes you forever to find a file in your current document management system, you can utilize digital documents ability to be indexed to make finding them easy. You can find what you need with a quick keyword search and distribute documents with one click!
• Hiring a document scanning service might not be an effective solution for your business. 
  
  There are lots of steps involved in a document scanning & conversion project-  don’t forget to check if the system you’re migrating to is as functional as your current system. You need to be up-to-date on all the different items that you can add on to a conversion project to make life easier- here’s just a few:
  
  • Ongoing costs for scanning active files and new hard-copy documents you create
  • Offsite document storage for inactive files
  • Other items needed to make the system functional and optimal
  • Upgrades to existing computers in your network

Although most or all of these items aren’t required, each one offers functionality that can help you manage your documents better. It’s also important to have a good idea of how many documents you want to convert- the more documents you have, the more your project will cost.

• Lost productivity is probably abundant in your current Document Management System (DMS)
  
  Every minute spent on ineffective filing and storage practices wastes precious employee man hours.  By the end of the year, you have hours upon hours of lost productivity. A paperless office eliminates this frustrating process allows everyone in the office to access documents quickly and easily.

• Hard-Copy documents aren’t as secure as you might think…. 
  
  Don’t let a corporate spy or identity thief get a hold of your confidential information. Data breaches due to low-tech hacks happen frequently. Digital documents are encrypted and allow for easy selection of who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets.